ApTask
About Client:
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services.
It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability.
It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.
Rate:
$25-$30/Hr.
Job Description:
As an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties:
Supporting WM Legal attorneys in WestchesterAct as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive informationUnderstand the important clients/colleagues of each manager, take accurate messages and stay informed of manager's whereaboutsInterface with various departments to collect information, respond to requests and obtain services on behalf of managersMaintain managers calendars via Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferencesPlan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requestsArrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters)Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
Create, edit and format documents using Microsoft Office Suite and Adobe ProCollaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessaryManage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites.
Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages.
Process invoices and create funding requests using internal platformsAssist on adhoc projects and provide backup coverage for other administrative assistants, as needed
Qualifications:
Experience supporting multiple senior professionals including heavy calendars management and phone coverageMust be flexible covering different managers' as group grows or changesExperience working in the financial services industry (5-10 years)College Degree Preferred (or 5
years of relative corporate experience preferred)Excellent communication, writing, judgment, and problem-solving skillsStrong attention to detail as well as solid organization/time management skillsMust be an enthusiastic and positive team player who is willing to help out and work well with othersAble to work in a fast-paced environment and handle multiple tasks concurrentlyProficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contactsKnowledge of O365 and Microsoft Teams a plusAbility to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirementsExperience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plusSolid typing skills (60
wpm)Non-benefitted (other than those mandated under state or federal law).
Please note that this position does not include paid time off benefits.
ApTask offers subsidized insurance coverage to our employees.
About ApTask:
Join ApTask, a global leader in workforce solutions and talent acquisition services, as we shape the future of work.
We offer a comprehensive suite of offerings, including staffing and recruitment services, managed services, IT consulting, and project management, providing unparalleled opportunities for professional growth and development.
As a member of our dynamic team, you'll have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success for our clients across diverse industries.
If you are passionate about excellence, collaboration, and innovation, and aspire to make a meaningful impact in the world of work, come join us at ApTask and be a part of our mission to empower organizations to thrive.
Applicants may be required to attend interviews in person or by video conference.
In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection
Disclaimer:
At ApTask, we prioritize safeguarding your privacy.
As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes.
Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws.
Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our recruitment team at businessexcellence@aptask.
com.
About the Company:
ApTask.
Estimated Salary: $20 to $28 per hour based on qualifications.
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services.
It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability.
It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.
Rate:
$25-$30/Hr.
Job Description:
As an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties:
Supporting WM Legal attorneys in WestchesterAct as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive informationUnderstand the important clients/colleagues of each manager, take accurate messages and stay informed of manager's whereaboutsInterface with various departments to collect information, respond to requests and obtain services on behalf of managersMaintain managers calendars via Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferencesPlan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requestsArrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters)Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
Create, edit and format documents using Microsoft Office Suite and Adobe ProCollaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessaryManage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites.
Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages.
Process invoices and create funding requests using internal platformsAssist on adhoc projects and provide backup coverage for other administrative assistants, as needed
Qualifications:
Experience supporting multiple senior professionals including heavy calendars management and phone coverageMust be flexible covering different managers' as group grows or changesExperience working in the financial services industry (5-10 years)College Degree Preferred (or 5
years of relative corporate experience preferred)Excellent communication, writing, judgment, and problem-solving skillsStrong attention to detail as well as solid organization/time management skillsMust be an enthusiastic and positive team player who is willing to help out and work well with othersAble to work in a fast-paced environment and handle multiple tasks concurrentlyProficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contactsKnowledge of O365 and Microsoft Teams a plusAbility to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirementsExperience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plusSolid typing skills (60
wpm)Non-benefitted (other than those mandated under state or federal law).
Please note that this position does not include paid time off benefits.
ApTask offers subsidized insurance coverage to our employees.
About ApTask:
Join ApTask, a global leader in workforce solutions and talent acquisition services, as we shape the future of work.
We offer a comprehensive suite of offerings, including staffing and recruitment services, managed services, IT consulting, and project management, providing unparalleled opportunities for professional growth and development.
As a member of our dynamic team, you'll have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success for our clients across diverse industries.
If you are passionate about excellence, collaboration, and innovation, and aspire to make a meaningful impact in the world of work, come join us at ApTask and be a part of our mission to empower organizations to thrive.
Applicants may be required to attend interviews in person or by video conference.
In addition, candidates may be required to present their current state or government issued ID during each interview.
Candidate Data Collection
Disclaimer:
At ApTask, we prioritize safeguarding your privacy.
As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes.
Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws.
Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.
If you have any concerns or queries about your personal information, please feel free to contact our recruitment team at businessexcellence@aptask.
com.
About the Company:
ApTask.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
