Hired by Matrix
Pay Rate:
27.
49-30.
0 $/Hour At-a-Glance:
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant!What You'll Do:
Provide administrative support to senior members of the division and perform the following duties:
Supporting WM Legal attorneys in WestchesterAct as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information.
Understand the important clients' colleagues of each manager, take accurate messages and stay informed of manager's whereabouts.
Interface with various departments to collect information, respond to requests and obtain services on behalf of managers.
Maintain managers calendars via Outlook which includes scheduling meetings, conference calls, addressing meeting conflicts and assisting with hosting video conferences.
Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests.
Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (i.
e.
, visas, entry letters)Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
Create, edit, and format documents using Microsoft Office Suite and Adobe ProCollaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessaryManage team's shared sites such as Microsoft Teams, SharePoint, and other collaborative sites.
Support your dedicated team by assisting with the onboarding, offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests, visitor, and handling all incoming/outgoing mail and packages.
Process invoices and create funding requests using internal platforms.
Assist on ad hoc projects and provide backup coverage for other administrative assistants, as needed.
What You Bring:
Experience supporting multiple senior professionals including heavy calendars management and phone coverage.
Must be flexible covering different managers' as group grows or changesExperience working in the financial services industry (5-10 years)College Degree Preferred (or 5
years of relative corporate experience preferred)Excellent communication, writing, judgment, and problem-solving skillsStrong attention to detail as well as solid organization/time management skillsMust be an enthusiastic and positive team player who is willing to help out and work well with others.
Able to work in a fast-paced environment and handle multiple tasks concurrently.
Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar, and contactsKnowledge of O365 and Microsoft Teams a plusAbility to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements.
Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus.
Solid typing skills (60
wpm)Position Type:
Contract Get in Touch:
We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Vaishali at 201-226-3519 to learn more.
Who We Are:
Since 1986, Hired by Matrix, Inc.
has improved our candidates' lives with exciting job opportunities that provide outstanding career advancement.
Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days, and a 401k option with a company match after one year.
Hired by Matrix is an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.
Connect with us on LinkedIn today and learn more about how HbM can change your career:
https:
//www.
linkedin.
com/company/hired-by-matrix-inc/Check out our Career Center:
https:
//www.
hiredbymatrix.
com/find-work/open-positions/#HbM266 About the Company:
Hired by MatrixWe believe in putting people together for the right reasons.
Getting you a great job that makes you feel fulfilled in your career.
Finding the perfect candidate to help you achieve business success.
Whether you are looking for the best candidate for your company or searching for your next career move, we are dedicated to making sure you thrive.
We take your needs personally and have a variety of services to ensure you reach your goals.
We listen to the needs of our clients and candidates and then thoughtfully match the right person with the right job.
When people come together doing what they love success is guaranteed and partnerships last.
Company Size:
100 to 499 employeesIndustry:
Staffing/Employment AgenciesFounded:
0Website:
http:
//www.
hiredbymatrix.
com.
Estimated Salary: $20 to $28 per hour based on qualifications.
27.
49-30.
0 $/Hour At-a-Glance:
Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant!What You'll Do:
Provide administrative support to senior members of the division and perform the following duties:
Supporting WM Legal attorneys in WestchesterAct as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information.
Understand the important clients' colleagues of each manager, take accurate messages and stay informed of manager's whereabouts.
Interface with various departments to collect information, respond to requests and obtain services on behalf of managers.
Maintain managers calendars via Outlook which includes scheduling meetings, conference calls, addressing meeting conflicts and assisting with hosting video conferences.
Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests.
Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (i.
e.
, visas, entry letters)Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
Create, edit, and format documents using Microsoft Office Suite and Adobe ProCollaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessaryManage team's shared sites such as Microsoft Teams, SharePoint, and other collaborative sites.
Support your dedicated team by assisting with the onboarding, offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests, visitor, and handling all incoming/outgoing mail and packages.
Process invoices and create funding requests using internal platforms.
Assist on ad hoc projects and provide backup coverage for other administrative assistants, as needed.
What You Bring:
Experience supporting multiple senior professionals including heavy calendars management and phone coverage.
Must be flexible covering different managers' as group grows or changesExperience working in the financial services industry (5-10 years)College Degree Preferred (or 5
years of relative corporate experience preferred)Excellent communication, writing, judgment, and problem-solving skillsStrong attention to detail as well as solid organization/time management skillsMust be an enthusiastic and positive team player who is willing to help out and work well with others.
Able to work in a fast-paced environment and handle multiple tasks concurrently.
Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar, and contactsKnowledge of O365 and Microsoft Teams a plusAbility to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements.
Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus.
Solid typing skills (60
wpm)Position Type:
Contract Get in Touch:
We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Vaishali at 201-226-3519 to learn more.
Who We Are:
Since 1986, Hired by Matrix, Inc.
has improved our candidates' lives with exciting job opportunities that provide outstanding career advancement.
Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days, and a 401k option with a company match after one year.
Hired by Matrix is an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.
Connect with us on LinkedIn today and learn more about how HbM can change your career:
https:
//www.
linkedin.
com/company/hired-by-matrix-inc/Check out our Career Center:
https:
//www.
hiredbymatrix.
com/find-work/open-positions/#HbM266 About the Company:
Hired by MatrixWe believe in putting people together for the right reasons.
Getting you a great job that makes you feel fulfilled in your career.
Finding the perfect candidate to help you achieve business success.
Whether you are looking for the best candidate for your company or searching for your next career move, we are dedicated to making sure you thrive.
We take your needs personally and have a variety of services to ensure you reach your goals.
We listen to the needs of our clients and candidates and then thoughtfully match the right person with the right job.
When people come together doing what they love success is guaranteed and partnerships last.
Company Size:
100 to 499 employeesIndustry:
Staffing/Employment AgenciesFounded:
0Website:
http:
//www.
hiredbymatrix.
com.
Estimated Salary: $20 to $28 per hour based on qualifications.
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